In 2026, import/export isn’t only about shipping. It’s about documentation accuracy, predictable timelines, and controlling risk—especially for SMEs.

Here are 12 real improvements that reduce delays and protect margin:

1) Standardize your document pack

Create a “minimum required” checklist for every shipment:

• commercial invoice

• packing list

• certificate of origin (if needed)

• HS codes (verified)

• insurance (if required)

• bill of lading / airway bill

• product specs / MSDS (where relevant)

2) Fix HS code errors (they are expensive)

Wrong HS code = wrong duty/tax + delays + penalties.

3) Control “landed cost” (not just supplier price)

True cost = supplier price + freight + duties + port fees + delays + storage + clearance.

4) Use pre-shipment documentation review

Review docs before cargo leaves origin. 30 minutes here saves days later.

5) Build a supplier documentation rule

Suppliers must follow your templates—otherwise you’ll pay with delays.

6) Define Incoterms clearly in every PO

Ambiguity = disputes. Put Incoterms + responsibilities in writing.

7) Track shipment milestones (simple dashboard)

Booked → departed → arrived → cleared → delivered.
Even a spreadsheet beats guessing.

8) Prepare a customs “question file”

Common questions: product composition, origin proof, invoice mismatch, quantity variance.
Have answers ready.

9) Reduce single-point dependency

Have at least 2 forwarders / 2 clearing options when possible.

10) Improve packaging + labeling rules

Incorrect labeling can trigger inspections and rework.

11) Add compliance for regulated goods

Pharma/medical products need extra discipline (specs, batch, storage, approvals).

12) Run quarterly trade process reviews

Trade changes fast. Your workflow must stay updated.

“We help companies optimize import/export processes—documentation review, supplier rules, clearance readiness, and cost control.”